Invoice Template
for Personal Trainers

PT invoices should show the sessions delivered or the package billed, plus any package terms, so clients always know where they stand. Selling in blocks with an expiry date improves retention and protects you from no-shows.

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What to include on a personal trainer invoice

  • Client name
  • Session package or session count
  • Per-session or package rate
  • Sessions used and remaining
  • Package expiry date
  • Cancellation policy

Example personal trainer invoice

A realistic example of how a personal trainer might lay out their invoice.

DescriptionQtyRateAmount
10-session package1£450£450
Single session1£55£55
Nutrition plan1£80£80
Total£585

Getting paid: Sell and invoice in blocks of sessions with an expiry date and a clear cancellation policy — it improves retention and protects against last-minute no-shows.

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